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Vacancy - Events and Community Assistant

What and Who is ODI Leeds workspace?

The ODI Leeds innovation and collaborative workspace team is looking for an awesome extra pair of hands to help run our community, events and office operations.

ODI Leeds is a growing workspace in Leeds city centre offering coworking, events and meeting space, and a collaborative workspace alongside pioneering and radically open work with innovation in Open Data. Our community consists of sponsors in both the private and public sector, freelancers, small groups of start up coworkers and interested members of the public. We host events, lectures, conferences, meetings and debates 2-3 times per week alongside running a coworking space for sponsors and member coworkers.

Who is the vacancy for?

We need a Guardian angel of all things necessary - someone to look after everyone and everything involved in the running of ODI Leeds - could that person be you? If you are flexible, friendly and helpful, eager and quick to learn plus not afraid to try new things then we are looking for you to join our team. You will be responsible for keeping ODI Leeds in check in terms of operations, maintenance and upkeep.

Your day at ODI Leeds

As the assistant events and community space organiser you will be making sure that things are getting done smoothly at all times - from ordering office or catering supplies, setting up for events, managing coworkers, offering AV support for events, to making the tea and slicing cake. This role is the right hand of the operations manager and is also the go-to star for all members regarding any logistic issue.

What you will be responsible for, mainly

  • Assist with the operations, maintenance, and upkeep of our facilities

  • Catering preparation and service - during events assistance will be required in food preparation and service, set up and tear down

  • Be the point of contact for members

  • Be adept at AV equipment i.e. help show guests how to set up their presentations using our equipment

  • Be on top of logistical office needs

  • Answer enquiries, take tours, refer, walk-in guests and members

  • Process enquiries and requests

  • Identify issues for escalation to Community Manager (and document accordingly)

  • Help keep the space clean and tidy throughout the day: putting mugs in dishwasher, filling up water jugs, making sure the meeting rooms are tidy and well supplied, ensuring the cafe/reception area and kitchens are clean and tidy. With so many members and guests coming and leaving, we must pick up as we go


Do you have the following experience?

  • Graduate degree preferred, but not required

  • Strong English verbal and written communication skills

  • Customer service, catering or events experience - a plus

  • Proficiency in Google Documents & Microsoft Office and other basic computer tools

  • Exceptional organizational skills and multitasking abilities

Critical competencies for success

  • Be a great communicator, able to convey messages in a clear and concise manner

  • Entrepreneurial spirit and a passion for working in a dynamic and spirited environment will come in handy

  • To cope with all the responsibilities, we would need someone of high integrity who is flexible, dependable, responsible, and empathetic

  • You must be a thorough, self-aware worker who is able to recognize errors when made, and to take the necessary steps to correct them

  • Motivation and strong work ethics would get you very far

ODI Leeds is an equal opportunity employer

Other benefits include marvelous lunches, team social events, discounts at Cafe 164, lectures and events hosted by influential leaders or companies, and more!


As you learn about what we do here and work the above brilliantly, you will have the opportunity to get involved in other activities as per your interest and skills. It might be that you will contribute to our website with a blog, take photos at our events or make a new brochure or documentation. Theres always something to do.


Normally, Monday to Friday from 9.00am to 5.30pm. Sometimes we have events at evening and weekends, you would be expected to cover these as required.


Dependent upon age and experience from £16,500 - £19,500

Part time, job sharing flexible options considered

Deadline: 25 July 2018 but we may interview for this position before the closing date.

What next?

Send your CV and a covering letter to Kathryn Connell.


Telephone: 07570805107