Safe Space Collaboration and Work Space Guidelines

These guidelines will be continually developed and updated in line with government guidance.

From July 19th 2021

According to government guidelines - work and meeting spaces are now able to fully re-open with no restrictions.

However, we recognise that many of you will be understandably anxious about the return to in person meetings and events, so we are keeping in place many 'common sense' practices for the health and safety of our staff and guests. These are as follows;

Overview of new etiquette practice

Admittance Please do not enter the space if you are unwell, or have recently been in close proximity with someone unwell.
Social distancing Please stay at least 1m apart from each other, respect each other - where a mask when social distancing is not possible e.g. lift, toilets, corridors.
Hand-washing There are hand- sanitizing stations in each room, plus the kitchen and toilets - please use these regularly.

The capacities of our meeting rooms and collaborative workspace will be lowered so attendees can adhere to social distancing guidelines.

We will ask any visitors who are unwell, have recently been unwell, or have been in contact with someone who is unwell to stay away from the space to protect others.

Refreshments will be offered privately to your group, and the area santised during the day and individually packaged lunches will be available upon request.

Flexibility will be key and our cancellation policy will change to reflect the new way of working.

The core areas we have focused on to keep everyone safe are below:

  • Cleaning enhancements
  • ODI Leeds team
  • Meeting rooms

Cleaning

Our spaces have always been clean and hygienic - we have a 5* food standards hygiene award - however, the space will be regularly deep cleaned and disinfected.

Regularity of cleaning will be increased to ensure all of our spaces, door handles, lecterns, furniture, AV equipment, tea and coffee stations, bins, etc, are regularly disinfected and sanitised to minimise risks. We will also provide additional hand washing and sanitising facilities for staff, guests and visitors.

All of the team will receive training to ensure they are ready to handle new procedures, including new Health and Safety protocols and Covid-19 escalation and communication processes.

Environment

We have adapted our physical space and our team will ask you to adhere to new behavioural protocols to allow us to maintain social distancing and to prioritise personal space. In particular, in the co-working areas and tea station area we will be implement the following:

  • Reviewing furniture layouts in co-working areas to ensure each member is able to socially distance comfortably from other co-workers
  • Systems and protocols for washing hands in addition to hand sanitisers particularly in communal areas

Meeting Rooms

ODI Leeds lends itself well to the new social distancing guidelines as our space is large, light, and well ventilated with super high ceilings and multiple windows - it offers the perfect space to work together safely.

  • New capacity and seating guidelines to maintain social distancing
  • Hand sanitizers and hand washing stations in the meeting rooms, and common area.
  • Web cameras, video conferencing and microphones available

Flexibility will be key and our cancellation policy will change to reflect the new way of working.

Contact Us

If you would like to talk about any of the points or enquire about using ODI Leeds Virtual or physical workspace please get in touch at hello@open-innovations.org or give us a call on 07570805107 we will be delighted to help.